How much does Zapier cost per month? Plans priced by task volume

Part of our guide on selecting appropriate plan

See exactly how Zapier’s monthly cost changes as your automation task count grows and which plan fits your business best.

How much is Zapier subscription per month

Zapier’s monthly subscription cost depends on how many automated tasks you need each month. The free plan gives you up to 100 tasks per month at no charge.

For higher use, paid plans start at a monthly fee that covers around 750 tasks. Larger plans cover from 2000 up to 10000 tasks monthly, with prices increasing accordingly.

Each plan includes limits on how many 'zaps'—automated workflows—you can run and how quickly Zapier checks for trigger updates.

Some users may pay annually instead of monthly, which offers a discount roughly equivalent to two months free compared to monthly billing. This can reduce the effective monthly cost by about 16%, beneficial if you are confident in your long-term automation needs. For the detail, see our notes on zapier monthly cost for 2000 tasks.

Zapier also occasionally runs promotions or offers custom enterprise pricing for very large-scale users, which can further affect monthly costs. Negotiating a custom plan can include dedicated support and tailored feature sets that are not publicly listed, making pricing somewhat flexible for big customers.

• Free plan: 100 tasks/month, 5 zaps max, checks every 15 minutes.
• Starter plan: 750 tasks/month, 20 zaps max, checks every 15 minutes.
• Professional plan: 2000 tasks/month, unlimited zaps, checks every 2 minutes.
• Team and Company plans offer up to 10000 tasks with faster update times.

Zapier cost per zap and how it affects monthly pricing

Zapier does not charge directly per zap but per task, where a task is one action your zap performs. A zap can run many tasks in a month depending on how often it triggers.

For example, a zap that sends an email each time a form is filled will count each email sent as a task. If it triggers 100 times monthly, that’s 100 tasks. We go through 150 customer invoice automation step by step elsewhere on the site.

More frequent triggers or multiple actions per zap multiply task use, increasing monthly costs if you exceed your plan’s task limit.

A zap with multiple actions per trigger causes more tasks to be consumed at once. For example, if a single form submission triggers a zap that creates a document, sends an email, and updates a spreadsheet, that counts as three tasks for one trigger.

If you expect high frequency for such multi-action zaps, choosing a plan with more tasks or unlimited zaps can provide better control over monthly costs and prevent unexpected task overages. People in this spot often ask about zapier vs n8n as well.

Zapier cost per task and what it means for your budget

The cost per task varies widely based on your chosen plan and total task volume. Generally, the price per task drops the more tasks your plan includes.

On the lowest paid plan, the cost per task is highest since the fixed monthly fee covers fewer tasks (around 750). Larger plans spread their fees over thousands of tasks, lowering the cost per task.

Calculating exact cost per task requires dividing your monthly fee by the number of tasks allowed. This helps you compare plans on value rather than just base price. There is more on zapier versus power automate in a separate guide.

For instance, on the Starter plan priced around $19.99 monthly for 750 tasks, the cost per task is approximately 2.7 cents. On the Professional plan at roughly $49 monthly for 2000 tasks, the cost per task decreases to about 2.45 cents. This shows a modest reduction, but for very large volumes, the Team or Company plans yield better economies of scale.

If your automation needs fluctuate significantly month to month, calculating your average task usage and comparing the cost per task across plans can help avoid overspending or underprovisioning.

Zapier plans and pricing explained

Zapier provides several plans: Free, Starter, Professional, Team, and Company. Each plan increases the number of tasks, max zaps, and update frequency.

The Free plan is limited to 5 zaps and 100 tasks monthly with 15-minute update intervals, suitable for minimal automation.

Paid plans add features like multi-step zaps, custom logic, and faster polling, scaling to businesses with substantial automation needs.

The Team and Company plans also include additional collaboration and administrative controls, such as shared app connections, user management, and usage logs, which can be critical for medium to large teams managing multiple automations.

Update frequency affects how quickly your automations react to changes — the Free and Starter plans check triggers every 15 minutes, whereas Professional and above check every 1 to 2 minutes, which can matter for time-sensitive workflows.

• Free: 5 zaps, 100 tasks, 15-min update
• Starter: 20 zaps, 750 tasks, 15-min update
• Professional: Unlimited zaps, 2000 tasks, 2-min update
• Team: Collaboration features, 5000 tasks, 1-min update
• Company: Advanced security, 10000 tasks, 1-min update

Zapier free vs paid plans: when to upgrade

The Free plan suits very light users needing fewer than 100 tasks monthly and basic automation.

Once your automations require more tasks, multi-step workflows, or faster reaction times, upgrading to a paid plan is necessary.

Downgrading from a paid to the free plan risks automations stopping unexpectedly if you exceed task limits.

Upgrading also unlocks features like conditional logic, multi-step zaps, and access to premium apps. If your automation becomes more complex or requires integration with paid apps like Salesforce or Shopify, the free plan won’t suffice.

A useful check before upgrading is reviewing your task usage in the Zapier dashboard. If you consistently approach or exceed the 100-task limit, it’s a clear sign to move to a paid plan to avoid interruption.

• Free plan: basic automations, limited tasks
• Paid plans: more tasks, features, faster updates
• Upgrade if tasks exceed 100/month or need complex zaps

Zapier pricing for nonprofits and special cases

Zapier offers discounted pricing for registered nonprofits. Interested organizations need to apply and provide proof of status.

The discount reduces the cost of paid plans but retains the same task and zap limits.

Nonprofits with modest automation needs can often use the Free or Starter plans effectively.

While nonprofits receive a discount, they should carefully estimate task volume to pick the right plan. For example, a nonprofit with 1500 tasks monthly might choose the Professional plan with a nonprofit discount, lowering their effective cost compared to standard pricing.

Special cases like educational institutions or government agencies can apply for custom pricing through Zapier’s sales team, as they may qualify for different discount structures or service agreements.

1. Confirm nonprofit status documentation is ready.
2. Apply for Zapier nonprofit discount via their website.
3. Wait for approval and activate discount pricing on account.

Questions people still ask

I've helped small businesses scale their automations without surprise bills by understanding Zapier pricing clearly.