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Small-business tech, compared and priced

The right tools for a small team, compared and priced

Plain-English guides to the software and gear a small team runs on - automation, payments, meetings, backups, Wi-Fi and hiring - sized to your headcount and priced to the month.

Your business
Website Meetings Time tracking Automation Team apps Backups Hiring & HR POS Payments AI at work
Head to head

The comparisons small teams ask for most

ZapierMake Which one is cheaper at your task count, and where each one breaks. Read the comparison SlackTeams Chat, calls and price per seat for a team of 5 to 50. Read the comparison WorkspaceMicrosoft 365 Email, storage and the plan each team size needs. Read the comparison SquareStripe In-person or online, and what the fees come to each month. Read the comparison TogglClockify Billable hours, timesheets and the free plan's limits. Read the comparison QuickBooksXero Invoicing, payroll add-ons and what your accountant expects. Read the comparison
Pick the job

Every guide, by the job in front of you

Website & Online Website cost, builders, domains, business email, security and email lists for a small business online. 29 Meetings & Video Calls Cameras, speakerphones, headsets and transcription for meeting rooms and desks, sized to the room. 29 Time Tracking Time trackers, time clocks and employee monitoring, compared for billing, payroll and fairness. 28 Automation Zapier, Make, n8n and Power Automate compared and priced, and the jobs worth automating first. 27 Team Apps Slack or Teams, Google Workspace or Microsoft 365, Notion, ClickUp and the plan each team size… 27 Backup & Security Backups, NAS boxes, encryption and recovery plans that a small office can actually keep running. 27 Hiring & HR Applicant tracking, onboarding checklists, payroll and HR software for teams that hire a few a month. 22 POS & Card Readers Point-of-sale systems and card readers for shops, cafes and pop-ups, with the fees that come with… 18 Payments & Invoicing Card fees, payment processors, invoicing and accounting software, worked out for small volumes. 18 AI at Work The AI tools that save a small team real hours - writing, meeting notes, video -… 17 Office Wi-Fi & Network Routers, mesh Wi-Fi, PoE switches and VPNs for a small office, sized to the floor and… 16 Small Business IT Hardware Setup Helps small business buyers decide on computers, servers, printers, and peripherals optimized for their team size,… 2
In our guides

Tools our guides recommend, when they fit

Each one is recommended only where it solves the problem in that guide. They take turns at the front of this list.

Website Builders & WordPressWP Reset Pro Plan

WP Reset Pro Plan is a WordPress plugin that helps developers, freelancers, and agencies reset, repair, and recover WordPress sites quickly by allowing selective resetting, snapshot backups, and bulk plugin/theme…

  • Reset or delete select sections of a WordPress site instantly
  • Create and bulk-install plugin and theme sets (Collections)
  • Take and automate snapshots to restore site states
See how WP Reset Pro Plan works

One-time payment, lifetime access

VideoAvoMap

AvoMap is a browser-based editor that turns routes - flights, drives, hikes, treks, rides - into animated 3D map videos.

  • Turn a GPX or KML file, or a manually designed route, into an animated 3D map video
  • Export the finished route as a high-resolution video in Full HD or 4K
  • Combine flights, road trips, treks and rides in one continuous animation
See how AvoMap works

One-time payment, lifetime access

Productivity & AutomationHedy AI

Hedy AI is an AI meeting assistant that listens to your conversations in real time, transcribes them, and proactively offers suggestions, questions and insights while you talk.

  • Get proactive suggestions, question prompts and insights during a conversation without stopping to ask for…
  • Get automatic session summaries and action items after the meeting
  • Organise sessions into Topics, receive automatic prep notes before a meeting, and chat across multiple…
See how Hedy AI works

One-time payment, lifetime access

Computer monitoring softwareSentryPC

SentryPC is a cloud-based software that provides computer monitoring, content filtering, and time management features for parents and employers.

  • Monitor user activities in real-time.
  • Filter content and applications based on user settings.
  • Schedule device usage to manage screen time.
See how SentryPC works
Transcription and translation toolHappyScribe

HappyScribe is a tool that allows users to transcribe, subtitle, and translate audio and video content using AI and native linguists.

  • Create polished transcripts from recorded meetings.
  • Subtitle videos to enhance viewer engagement.
  • Translate content into over 100 languages.
See how HappyScribe works
Partner toolSucuri

Commission: Agency: USD 124.75, Platform Basic: USD 57.25, Platform Business: USD 137.25, Platform Professional: USD 84.75.

See how Sucuri works
VPN serviceIceVPN

IceVPN is a privacy-focused VPN that provides fast and secure internet connections with strong encryption.

  • securely access the internet without worrying about data breaches
  • encrypt sensitive business communications
  • connect to a global network of servers for better performance
See how IceVPN works
Digital software licensesMacrosoft Store

Macrosoft Store is an online retailer that sells digital software licenses for products like Microsoft Office, Windows, and Adobe software, delivering licenses via email quickly.

  • Receive software licenses via email within minutes
  • Access a range of popular software products for business and design
  • Get dedicated support for installation and usage issues
See how Macrosoft Store works

Some links on this site are affiliate links: if you buy through them we may earn a commission, at no extra cost to you. We only recommend products where they genuinely fit the problem.

What it really costs

Prices worked out for a small team, not a sales page

Start here

The guides readers open first

Website & Online

All 29

Meetings & Video Calls

All 29

Time Tracking

All 28
How we size a tool

Your team size first, the feature list last

  1. 1Start from the headcount

    Every guide is sized to a real team - 3 desks, 12 staff, 40 laptops - because that decides the plan you need.

  2. 2Price it to the month

    Seats, tasks, card fees and add-ons from the vendor's own pricing page, added up for that team.

  3. 3Say what breaks

    Limits, lock-in and the point where a cheaper tool stops being enough, said plainly.

  4. 4Date every check

    Prices and plans change. Each guide says when it was last checked, and is updated when they move.

Jordan Ellis edits CircleBytes. Every guide is sized to a real team, priced from the vendor's own pricing page and dated, so you can see when it was last checked. About CircleBytes